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Privacy Policy

Privacy Policy

Who we are

Responsible for the processing of personal data (data that directly or indirectly identifies natural persons) described in this privacy policy is the

SwissLegal Ltd (AG, SA)
Chollerstrasse 4
6302 Zug
privacy@swisslegal.ch

The respective law firm of the SwissLegal Group is responsible for data processing within the scope of the client relationship. Data protection declarations for clients of the individual SwissLegal law firms (locations), which can be accessed, for example, on this website under the relevant location under "Documents" or are communicated in some other way, take precedence over this data protection declaration accordingly.

References in this Privacy Policy (the Policy) to "SwissLegal", "we" or "us" are references to SwissLegal AG, or in the context of the client relationship, the respective law firm of the SwissLegal Group. Clients" or "clientele" refers to potential or existing clients of one or more SwissLegal law firms (locations). SwissLegal AG itself does not maintain any client-client relationships.

Personal data that we process

Personal data that we process about you include:

  • Your name and contact information (for example, name, address, phone number or email address), information about the company you work for, your position or title, and/or your relationship to an individual, and other basic information);
  • Identification and background information that you provide to us or that is collected from you as part of our onboarding process;
  • Financial information, such as payment information;
  • Information that is disclosed to us by or on behalf of our clients or that we generate as part of our services to clients.
  • Information provided to us for the purpose of attending meetings, seminars or events;
  • Information related to documents and communications that we send to you electronically, such as your use of promotional e-mails.
  • Any other information related to you that you provide to us.

We collect and record this information when you interact with us, for example when you communicate with our staff, register to receive information by email, or when you attend a meeting, seminar or other event. We also process personal data that we receive in our correspondence with third parties (namely clients, counterparties, authorities and courts and their employees or other contact persons) in the context of the client-lawyer relationship (e.g. name, contact details and possibly date of birth, information on employment, income situation, family circumstances or state of health). In addition, we collect some personal data ourselves, e.g. from public registers or websites.

We also collect or create personal data as part of our provision of legal services and when we obtain personal data from other sources, for example, by consulting publicly available sources to update your information.

How we process your personal data

We process your personal data:

  • to communicate with you;
  • to perform money laundering, conflict and reputational checks;
  • To provide and improve our services to you and our clients, including personal data from third parties that is disclosed to us or that we collect on behalf of our clients, such as the processing of identification and background information as part of our onboarding process, financial-related data, and data as part of our administrative and marketing operations/work;
  • to manage the business relationship with you and our clients;
  • to maintain, provide and improve our websites, including monitoring them and evaluating their use (for more information, see section 4 below);
  • to promote our services, including the sending of publications, of alerts, updates, invitations to events, etc.. If you no longer wish to receive promotional communications from us, you have the option to unsubscribe at any time by clicking on the appropriate link in the respective e-mails;
  • To comply with our legal, regulatory and risk management obligations, including the assertion, enforcement and defense of legal claims.

We process personal data for these purposes on the following basis: when it is necessary for us to perform a contract, such as contacting an individual, to provide legal or other services, to assert, enforce or defend legal claims or (in) legal proceedings; to comply with legal and regulatory obligations, to protect legitimate interests including those mentioned and listed above; and/or based on consent.

We use various technical and organizational measures to help protect your personal information from unauthorized access, use, disclosure, alteration or destruction.

Use of our websites, communication, social networks

When you access and use our website, we automatically collect and store relevant log data and device-specific information for a limited period of time. This information includes, but is not limited to, specific information about how you use our website, IP address, access dates and times, hardware and software information, as well as device-specific and other similar information. We process this data based on and to the extent necessary for us to operate, maintain and improve our websites.

You can refuse the use of cookies by selecting the appropriate settings in your browser. However, please note that this may affect the possibilities regarding the use of our websites. For more information regarding cookies, including their management, rejection or deletion, please visit www.allaboutcookies.org.

Currently, we may use offers from the following service providers and advertising partners in particular, whereby their contact details and further information on the individual data processing can be found in the respective privacy policy:

We also operate online presences on social networks (platforms operated by third parties) and process data about you in this context. In doing so, we receive data from you (e.g., when you communicate with us or comment on our content) and from the platforms (e.g., statistics). The providers of the platforms may analyze your usage and process this data together with other data they have about you. They also process this data for their own purposes (e.g., marketing and market research purposes and to manage their platforms), and act as their own data controllers for this purpose. For more information on processing by the platform operators, please refer to the privacy statements of the respective platforms.

We currently use the following platform, whereby the identity and contact details of the platform operator are available in each case in the privacy policy:

We also use audio and video conferencing services to communicate with clients, external third parties and internally. In particular, we use the form of audio and video conferencing as well as virtual meetings and also conduct or participate in online training (e.g., webinars). We only use services where appropriate data protection is guaranteed. In addition to this privacy policy, any terms and conditions of the services used, such as terms of use or privacy statements, also apply.

We currently use the following communication tools, whereby the identity and contact details of the platform operator are available in each case in the corresponding data protection declaration:

To whom we disclose your personal data

We may share your personal information with trusted third parties, including:

  • Clients, counterparties and their legal representatives, business partners with whom we may have to coordinate the provision of legal services, as well as authorities and courts;
  • Providers to whom we have outsourced certain support services such as translation work or document reviews;
  • Third parties engaged as part of services we provide to our clients with their prior consent, such as other law firms or technology service providers for data room services;
  • our auditors;
  • Third parties who are also involved in the implementation or organization of events and seminars.

For the purposes set forth in this statement and as deemed necessary, we may disclose personal information to courts, law enforcement agencies, regulatory and governmental authorities, and law enforcement and enforcement agencies. We may also be required to disclose your personal information to comply with legal and regulatory requirements.

We would like to point out that we use external IT service providers and cloud providers with servers in Switzerland as part of our mandate. We then use certain IT services as well as means of communication which may be associated with data security risks (e.g. e-mail, video conferencing). It is up to you to inform us about the request for special security measures.

Countries to which we transfer your personal data

We process personal data in our area of responsibility in Switzerland. However, we may transfer the personal data to recipients (namely clients, counterparties or authorities) who process the personal data in other countries, including countries that do not ensure a level of data protection comparable to Swiss law. We will do the latter based on consent or standard contractual clauses, or if it is necessary for the performance of a contract or the enforcement of legal claims.

How we store your personal data

We store your personal data as long as it is necessary for the purpose for which it was collected and as long as we have a legitimate interest in retaining personal data, for example, for the implementation or defense of legal claims or for archiving purposes and IT security. We also store your personal data if and as long as this is required in accordance with a legal retention obligation.

Your rights

In particular, data subjects have the right to obtain information about the personal data stored about them and the purpose of the data processing, the right to rectification as well as to erasure or restriction of the processing of their personal data, the right to object to the processing, the right to seek redress from a competent supervisory authority and to data transmission/transferability. However, please note that conditions and exceptions apply to these rights. To the extent permitted or required by law, we may refuse requests to exercise these rights. For example, we may or must retain or otherwise continue to process personal data despite a request to delete the personal data or restrict processing for legal reasons.

Amendment of the declaration

This privacy statement is not part of any contract with you. We may amend this statement at any time. The version published on this website is the current version.

The privacy policy of SwissLegal AG is written in German, French, Italian and English. In the event of any contradictions, the German version shall prevail.